Reporting to: Director of Fund Development and Communications

Location: Ajax Office, 92 Church Street S., Suite 103

Position Classification: Permanent, part-time, 3 days per week

Application deadline: May 13, 2015

Start Date: June 2015

Qualified applicants are invited to submit a cover letter and résumé to We thank all candidates for their interest. Only those selected for an interview will be contacted. 

Position Summary: 

Scientists in School is seeking a Communications and Marketing Coordinator to support the communications, marketing, and fund development efforts of the organization. Based in our Ajax office, this position reports to the Director of Fund Development and Communications and works closely with the Fund Development and Communications team, as well as regional staff members. The ideal candidate has a proven track record of coordinating and implementing communications and marketing activities, including social media; writing compelling communications and marketing pieces for many different audiences; contributing to strategy and planning sessions; identifying opportunities; and building strong, long-term relationships.

Primary Responsibilities: 

Write, edit and help produce content for stakeholder newsletters, website, annual reports, workshop catalogues, and other materials

Coordinate social media messaging on Scientists in School-managed pages including Facebook, Twitter, and Google+, as well as other social sites, and help to develop strategies to drive traffic to the Scientists in School website

Monitor trends in STEM and education, analyze and apply market research to activities, ensure compliance with CASL

Work collaboratively with Fund Development and Communications team and regional staff to create and implement communications and marketing strategies that align with Scientists in School’s strategic plan; help to create goals, set measurable objectives and evaluate effectiveness of strategic plans; and ensure messaging and brand standards accuracy in all activities

Help to ensure policies and procedures related to brand standards are kept relevant and up-to-date

Work closely with regional staff in the planning and implementation of strategic activities and events to engage the community and donors, including the Scientists in School Kidz Lab Challenge, Scotiabank Charity Challenge team and Giving Tuesday

Monitor website and coordinate updates as required

Coordinate the media relations program for Scientists in School: maintain media lists; write press releases, backgrounders, fact sheets, articles, key messaging, and speaking points; coordinate media requests; proactively build relationships with media; and create strategic media opportunities

Organize and maintain Scientists in School’s photo library: build and maintain image database and permissions, coordinate photoshoots and/or take photographs with stakeholders to obtain new images

Other related duties as defined


Post-secondary education in communications, marketing, public relations, journalism or related area; at least two years work-related experience

Proven ability to write effective marketing and communications materials for website, annual reports, newsletters, media campaigns/information requests, and more as required

Demonstrated knowledge of popular social media platforms

Strong media relations skills including managing media inquiries and coordinating interview and information requests

News and current events savvy

Sound organizational skills and ability to prioritize and manage a variety of projects

Excellent verbal communication skills with an ability to foster and develop long-term relationships

Ability to consistently produce high quality work on tight timelines

Ability to work independently, prioritizing and exercising sound judgment, while at the same time having strong team-work and collaborative skills

Advanced writing and editing skills, ability to present ideas with clarity and vision, attention to accuracy in written work

Knowledge in the implementation and organization of social media strategies for marketing and communication activities; knowledge of search engine optimization (SEO) basics an asset

Proficiency in Microsoft Office and Constant Contact, as well as a knowledge of website content management software

Experience in non-profit, science or education sectors, as well as French language proficiency an asset

Willingness to work occasional evenings and/or weekends where required

Please note that the successful candidate will be required to provide a satisfactory Police Vulnerable Sector Check.

To learn more about Scientists in School go to