Great Jobs for Moms

Office Manager Toronto – Part-Time

Office Manager required in Toronto at 7D Surgical – two days per week.

www.7DSurgical.com

Salary – Commensurate with candidate’s qualifications

Length of position – Permanent, part-time (2 days per week to start)

Location – 60 Scarsdale Road, Unit 118, Toronto, ON, M3Bc2R7

Company Description:

7D Surgical is a Toronto-based medical device company. We are developing the next generation of surgical navigation technologies that directly addresses major pain points associated with current systems: their difficulty of use, and lengthy setup time. We are looking for creative self-motivated team players who thrive in a fast-paced environment and are up to the challenges of bringing innovative medical devices to market.

Human Resources

  • New hire paperwork and orientation
  • Maintain company/employee files
  • Assist team with recruitment of new employees through multiple channels
  • Payroll support
  • Vacation/time off scheduling

Office Maintenance

  • Maintaining office + office supplies
  • Setting up for client meetings (includes coffee, catering etc)
  • Manage invoices and payments from all vendors + clients
  • Schedule employees’ performance reviews
  • Coordinate cleaning services, building repairs, maintenance, fire alarm monitoring, etc. (if required)
  • Ensure the office environment is kept neat and organized in common areas

Assistant Tasks

  • Support monthly reconciliation of financial records and accounts
  • Regular communication with bookkeeper
  • Prepare quarterly HST returns
  • Support SRED tax filings
  • Book travel for company employees, schedule meetings
  • Set up + confirm meetings
  • Managing invoices + client payments
  • Arrange for courier pick ups
  • Prepare documents, presentations, and materials as required

Required Qualifications:

  • Office Administration Diploma or equivalent
  • Minimum of 5 years’ experience in a role similar to the position description including office management and administrative assistant
  • Proficient in Office Suite
  • Proficient in quick books
  • Strong administrative skills
  • Exceptional written and oral communication
  • Strong organizational skills + time management skills
  • Highly resourceful
  • Dependability – the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Self-motivated and self-managing
  • Ability to work both independently and on a team
  • Ability to communicate clearly and effectively
  • Attention to details

Note: The above description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. All personnel may be required to perform duties outside of their normal responsibilities due to the nature of work performed to accomplish 7D Surgical’s Mission.

How to Apply:

Send your resume, referencing CareerFit Mom to: careers@7dsurgical.com

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Community / Studio Coordinator – oaks ‘n acorns (Danforth Ave., Toronto, ON)

INTRO:

Are you an outgoing, relationship builder with extraordinary people skills? You may be just the person we need to host our community of parents and kids at our Activity Studio!

oaks ‘n acorns is looking for a new co-worker to join our growing team. We are a group of awesome parents and educators who have come together to create an amazing space for parents and their children. We offer quality programs, interactive play time and a community vibe where we help parents connect with others in their neighbourhood.

YOUR POSITION:

Your role is to dazzle clients with your service skills while simultaneously making the studio run smoothly. You are an operations guru with an entrepreneurial, “can-do” attitude. This is the kind of job where you will manage program registration, conduct marketing campaigns, communicate in person and through social media, coordinate staff/resources, act as barista and janitor after holding a baby – all in the same day. We guarantee lots of fun and social interactions – this job is a cross between hosting a dinner party and managing a busy household of kids. We need someone who enjoys chatting with parents, playing with children, cleaning up messy spills and making grilled cheese sandwiches while acting on the logistical procedures that ensure we present a clean, welcoming and happy space for families.

You will work closely with the founders and other co-workers and you will be responsible for overseeing the daily vision of the business. As the lead program advisor and operations guru in the studio, we expect you will master all areas of the business by rolling up your sleeves to get the work done.

YOUR DAILY TASKS WILL INCLUDE:

  • Hosting clients and making them feel like they are instantly part of our community. This includes: welcoming clients, giving studio tours, checking clients into class and answering questions.
  • Providing value-added customer service where you make a clients’ experience with positive and fulfilling. Trying to make someone’s day a bit easier goes a long way to creating that atmosphere.
  • Consulting with clients about program selection, availability and registration information. Assist with coordinating makeup classes, transfers and cancellations.
  • Corresponding via phone and email. I.e.) sending welcome emails and following up on missed classes, answering the phone and responding quickly to all inquiries
  • Handling food service duties such as barista tasks, food prep, cleaning and cashiering
  • Assisting with staff and instructor schedules to make sure our busy classes run seamlessly
  • Organizing and maintaining most day-to-day activities
  • Participating with classes, workshops and programs such as camps and kids night out
  • Shopping for our inventory (tell us you love Costco!)
  • Assisting our party coordinator with party bookings and scheduling of staff
  • Making a birthday extra special for a child and their family by acting as our party hostess on weekends
  • Maintaining the appearance of our studio, which includes a team work approach to various cleaning/organizing duties, as necessary.
  • Opening and closing the studio including vacuuming, mopping, cleaning, cash handling, maintaining cleanliness at all times. Ensuring the security and safety of the studio and our guests at all times.

QUALIFICATIONS & SUCCESS CRITERIA:

  • Flexible attitude, the ability to see what needs to be done and the initiative to “just do it”
  • Proven ability to handle multiple tasks and work in a fast-paced, changing environment where the top priority is providing phenomenal customer experiences
  • The ability to solve problems independently
  • Highly organized and punctual with the skills to project manage timelines and responsibilities
  • Exceptional attention to details
  • Superior written and verbal communication; a love of interacting with people is a must. Social media experience is an asset
  • Takes personal ownership of projects and a “treat it like its yours” personality
  • Very computer literate (Mac and Windows platform)
  • Previous sales experience a must
  • Previous experience working with children and parents
  • 1-3 years of previous management experience
  • Diploma or higher in a related field
  • Food handlers certificate (can be completed in first 3 months)

COMMITMENT:

  • 9:30 AM – 3:30 PM, 5 days a week including Saturdays
  • Some flexibility in changing schedule
  • 20-30 hours per week including Saturdays
  • Share a sense of ownership with the oaks ‘n acorns founders and staff
  • Initiative to grow personally by taking on more responsibilities when we see that you’re ready

ABOUT US:

oaks ‘n acorns is an Activity Studio for parents and children. We offer recreational programming throughout the week such as music, art, gym, dance, cooking and fitness classes. Our facility also features an indoor play area as well as a staff operated café for clients. On weekends we host birthday parties and special events, and throughout the year we run camps, kids night out and educational preschool programs. Our staff is compiled of professional teachers, instructors and staff who love working in a happy place that connects and inspires parents and children.

APPLY:

Please email or drop off your resume and cover letter to:

jobs@oaksnacorns.com             Danforth East: 1856 Danforth Ave, Toronto, ON

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Office Manager/Administrator Position – Danforth / Thornhill (Toronto, ON)

Janterra Real Estate Advisors (Janterra.com) requires a full time office manager. We are a real estate appraisal firm with our main office at 1526 Danforth Avenue at Coxwell and we recently acquired another small firm in Thornhill at Bayview and John. There are about 11 staff at our office here and six at our north office. A car or a competent driving record is required to liaise between the two offices.

We require a structured rule?enforcer/team builder, with excellent organizational/scheduling abilities along with solid underlying financial strength to report directly to the two managing partners. Some accounting software experience is preferred (Quickbooks) but with some tech savvy and willingness to learn, we will supply training including working with our bookkeeper and accountant.

Financial duties include budgeting, banking, payroll, accounts payable/receivables including collections and automated debit and credit card payment.

Other duties include preparing reports for printing, invoicing, packaging, mailing and filing, along with answering the phone. General administrative duties and a ‘whatever?it?takesattitude’to managing an unorganized, laid?back company is a must. Competently managing the staff is a priority.

At this stage our firm’s growth is now dependent on finding a mature, experienced office manager to help achieve our strategy and meet our goals. If you are able to help us meet our goals, an incentive based bonus is available and will be clearly spelled out based on revenue growth and expense reduction within your control.

A base starting salary in the range of $36,000 to $40,000 is also provided depending on experience.

If you are a good at managing people and a self?starter interested in sharing in our growth please forward your resume by January 31st, 2016 to trout@janterra.com.

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Part Time Daycare Administrator – Main Square Daycare Toronto

Main Square Daycare Centre is a community based not-for-profit organization serving east end Toronto families for over 40 years. The Centre is a licensed facility and accepts children from ages 18 months old up to 12 years old.

We are seeking part time Administrator to support the centre Director, staff and board of directors. The position is 3 hours per day, 5 days a week and based at Main & Danforth close to both the TTC and GO train.

Scope

This incumbent will be responsible for providing administration support to the Main Square Daycare Centre Director, Staff and Volunteer Board of Directors.   The Administrator will report to the Director.

Responsibilities

  • Provide support with accounting, payroll, reports and grants and subsidy submissions
  • File management and assistance with document storage
  • Update and create and format documents such as program plan templates and web content
  • Ensure classroom documentation is complete and current
  • Assist with communications including daycare newsletter, parent communication and staff correspondence.
  • Maintain accurate email distribution lists
  • Research on changing daycare related legislation and regulations
  • Prepare documents and information in preparation for regular inspections and meetings
  • Mail and deliveries management
  • Respond to initial customer inquiries by phone
  • Office management of supplies and templates
  • Data entry including but not limited to attendance, budgets, reports
  • Assist Director, staff and volunteer board of directors with various administrative requirements

Qualifications

  • High level of proficiency with current technology including MS Outlook, Word, Excel
  • Experience with basic graphic design
  • Experience using Sage is an asset
  • Experience with web content is an asset
  • Prior experience in a similar administrative role
  • Experience in a not-for-profit agency would be an asset
  • An ability to work well under pressure and remain calm during high volume periods
  • Possesses a proactive attitude and sense of ownership over work
  • Excellent planning, prioritization and time management skills
  • A strong work ethic and proactive nature is important
  • Ability to work independently with little supervision
  • A skilled communicator, both verbally and written

Email your resume to mainsquarejob@outlook.com .  Please mention that you were referred to the position by Beth of CareerFit Mom.

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Classroom Presenters for Scientists in School

If you have school aged kids, you’ve probably heard of Scientists In School.

I just found out the Toronto territory is in need of new Classroom Presenters!  What a great job for moms – flexible, part-time and FUN.  My kids LOVED their Scientists in School workshops and look forward to them every year.  Click here to see the full job description!

Flexible, part-time jobs!

Flexible, part-time jobs!

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Reception Manager – Fusion Chiropractic

Are you a super-star RECEPTION MANAGER with experience in a chiropractic/integrative health setting?

We are a modern, friendly, integrative health clinic on the Danforth with a great team of chiropractors, RMTs, a physiotherapist and a naturopath. We love our work and we adore our patients/clients. We would like to add to our reception team. Our vacancy is for a RECEPTION MANAGER. This is a full-time position, 4 or 5 days per week, including some evenings and Saturdays. A long-term commitment is a priority for us.

We value:
-punctuality and reliability
-team spirit
-ability to follow through on tasks
-excellent customer service
-ability to keep calm in a busy environment
-attention to detail
-impeccable manners, in person, on the phone and online

The ideal candidate:
-has above-average computer skills, and knowledge of the MS Office suite (especially Word and Outlook)
-uses good grammar, spelling and professionalism in email communications
-is dynamic, confident and friendly
-has good organizational skills and is a strategic planner, especially with patient documents and office management systems (filing, etc.)
-has a good memory for names and faces to assist in building relationships with clients
-is confident enough to roll up his/her sleeves and get the less-glamorous aspects of the job done (i.e. light cleaning)
-treats colleagues with respect
-can be flexible in covering colleague’s shifts in the event of illness
or unexpected absence
-is available some evenings and Saturdays
-experience with PMP or other scheduling software a tremendous asset****
-ideally, has some knowledge of MVA and WSIB protocols, experience with extended health benefit plans

We offer:
-comprehensive training
-a supportive work environment
-competitive pay
-constructive feedback at regular intervals
-lovely colleagues
-a clean, open, bright office environment

Please send resume and complete cover letter to c dot hewlett at fusionchiropractic.ca at your convenience. Let us know all the ways you shine!

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PT Communications and Marketing Coordinator – Scientists in School

Reporting to: Director of Fund Development and Communications

Location: Ajax Office, 92 Church Street S., Suite 103

Position Classification: Permanent, part-time, 3 days per week

Application deadline: May 13, 2015

Start Date: June 2015

Qualified applicants are invited to submit a cover letter and résumé to careers@scientistsinschool.ca. We thank all candidates for their interest. Only those selected for an interview will be contacted. 

Position Summary: 

Scientists in School is seeking a Communications and Marketing Coordinator to support the communications, marketing, and fund development efforts of the organization. Based in our Ajax office, this position reports to the Director of Fund Development and Communications and works closely with the Fund Development and Communications team, as well as regional staff members. The ideal candidate has a proven track record of coordinating and implementing communications and marketing activities, including social media; writing compelling communications and marketing pieces for many different audiences; contributing to strategy and planning sessions; identifying opportunities; and building strong, long-term relationships.

Primary Responsibilities: 

Write, edit and help produce content for stakeholder newsletters, website, annual reports, workshop catalogues, and other materials

Coordinate social media messaging on Scientists in School-managed pages including Facebook, Twitter, and Google+, as well as other social sites, and help to develop strategies to drive traffic to the Scientists in School website

Monitor trends in STEM and education, analyze and apply market research to activities, ensure compliance with CASL

Work collaboratively with Fund Development and Communications team and regional staff to create and implement communications and marketing strategies that align with Scientists in School’s strategic plan; help to create goals, set measurable objectives and evaluate effectiveness of strategic plans; and ensure messaging and brand standards accuracy in all activities

Help to ensure policies and procedures related to brand standards are kept relevant and up-to-date

Work closely with regional staff in the planning and implementation of strategic activities and events to engage the community and donors, including the Scientists in School Kidz Lab Challenge, Scotiabank Charity Challenge team and Giving Tuesday

Monitor website and coordinate updates as required

Coordinate the media relations program for Scientists in School: maintain media lists; write press releases, backgrounders, fact sheets, articles, key messaging, and speaking points; coordinate media requests; proactively build relationships with media; and create strategic media opportunities

Organize and maintain Scientists in School’s photo library: build and maintain image database and permissions, coordinate photoshoots and/or take photographs with stakeholders to obtain new images

Other related duties as defined

Qualifications: 

Post-secondary education in communications, marketing, public relations, journalism or related area; at least two years work-related experience

Proven ability to write effective marketing and communications materials for website, annual reports, newsletters, media campaigns/information requests, and more as required

Demonstrated knowledge of popular social media platforms

Strong media relations skills including managing media inquiries and coordinating interview and information requests

News and current events savvy

Sound organizational skills and ability to prioritize and manage a variety of projects

Excellent verbal communication skills with an ability to foster and develop long-term relationships

Ability to consistently produce high quality work on tight timelines

Ability to work independently, prioritizing and exercising sound judgment, while at the same time having strong team-work and collaborative skills

Advanced writing and editing skills, ability to present ideas with clarity and vision, attention to accuracy in written work

Knowledge in the implementation and organization of social media strategies for marketing and communication activities; knowledge of search engine optimization (SEO) basics an asset

Proficiency in Microsoft Office and Constant Contact, as well as a knowledge of website content management software

Experience in non-profit, science or education sectors, as well as French language proficiency an asset

Willingness to work occasional evenings and/or weekends where required

Please note that the successful candidate will be required to provide a satisfactory Police Vulnerable Sector Check.

To learn more about Scientists in School go to www.scientistsinschool.ca

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Administrative Assistant – Scientists in School

Reporting to: Director of Programs

Location: Ajax Office, 92 Church Street S., Suite 103

Position Classification: Permanent, Full time 5 days (37 . hrs/week, year round position)

Application deadline: May 6, 2015

Start Date: as soon as possible

Qualified applicants are invited to submit a cover letter and résumé to careers@scientistsinschool.ca. We thank all candidates for their interest. Only those selected for an interview will be contacted. 

Position Summary:

We are seeking an efficient customer service oriented Administrative Assistant to join our team at our Ajax office. This position requires senior administrative experience, professional judgment and initiative. The Administrative Assistant will provide a range of senior level administrative services for the Director of Programs, while supporting the East Central Ontario team.

This is a busy, fast-paced environment that requires you to juggle multiple priorities.

Responsibilities include:

Provides senior level administrative support to the Director of Programs, including managing the flow of information to and from the Director, her calendar, file maintenance and meeting arrangements

Provides excellent customer service support to workshop presenters, schools and other partners

Demonstrates a sound knowledge of operational procedures and workshop topics (gained through visiting classroom workshops)

Prepares special project materials, briefings, conducts research and drafts correspondence

Supports the East Central Ontario team in their day-to-day activities, including managing student and teacher materials and school mailings

Coordinates projects, training sessions and special events

Responsible for purchasing supplies and refreshments for office, meetings and special events

Inputs data, generates reports and monitors data integrity using Microsoft Dynamic Great Plains

Ongoing management of WHMIS, Vulnerable Sector Screening and other organizational records

Works proactively to maintain a safe work environment

Contributes to special projects and initiatives as needed

Qualifications: 

Three to five years of administrative experience combined with a college diploma or university degree

Superior computer skills, including solid experience with MS Word, Excel, PowerPoint, Publisher & Outlook and databases

Excellent interpersonal and customer service skills

Excellent organizational, planning and time management skills with attention to detail and deadlines

Demonstrated capacity to think critically, problem solve and prioritize

Proven ability to establish excellent relationship with senior management and other staff and operate in a collaborative, team-oriented approach

Strong writing skills

Ability to handle confidential materials in a sensible and professional way

Demonstrated capacity to work independently and solve problems, yet at the same time work collaboratively with others in a team situation

Additional Requirements:

Use of personal vehicle for weekly errands within community to purchase supplies

The successful candidate will be required to provide a Satisfactory Police Records Check for the vulnerable sector.

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Virtual Assistant Job – ARGUS Software

A virtual assistant (noun): A dynamic, well spoken, super organized, technically adept, priority juggling, succinct message writing, coordinating genius.

We need new member of our team who takes responsibility, won’t crack under pressure, prioritizes effectively and thrives on deadlines. Someone to balance the schedules, submit the expenses, craft communications and coordinate travel of four high-performing executives located in downtown Toronto.

To shine you’ll need:
• Experience as a coordinator, executive assistant, administration assistant, or super mama
• Technological know how and software savvy. MSOffice and Outlook; Citrix or other remote-in desktop access
• Communication finesse
• Coordination skills that can’t be matched
• Nearly constant access to Wi-Fi, more than likely a smartphone or tablet.
• To be accountable. This is a real job, with real commitments, and real responsibilities, and real consequences if you drop the ball.
• To be easily accessible. The benefits of a 20 hour/week virtual role are the emphasis on a work-life balance and the freedom to schedule your own life. The flip side is that you don’t have set hours, so while you aren’t on call, you are expected to be accessible. You will often hold the virtual key to an executive’s smooth sailing day.
• The confidence and the maturity to make decisions around scheduling and prioritizing
• The sophistication to select a restaurant that impresses and caters to even the most selective international guests.

The real demands of your virtual day:
• To check in before their day starts and after it ends. As well as twice during the day.
• Book appointments, confirm meetings, and cancel and reschedule sessions in a timely manner
• Submit expenses, fill in the blanks, in a timely manner.
• Reply to general inquiries and prioritize emails that require a response from the executive directly.
• Arrange travel including flights, transfers, hotels, itineraries, and documents
• Draft and distribute or proofread communications
• A foolproof plan for keeping each executive appraised of their schedule and commitments
• Find meeting space and coordinate with the corporate office team
• Plan for the next day
• An occasional visit to the Toronto office

This is like tap dancing with roller skates; but in the comfort of your own home, waiting room, and local coffee shop.

Why work for ARGUS Software?

ARGUS Software is the leading global technology partner to the commercial real estate industry and is poised for significant growth and expansion over the next three years.
What makes what we do at ARGUS Software, an Altus Group company, inspiring is the direct impact our technology and solutions have on the global economy.  For the past 25 years ARGUS Software has fostered a company culture that has produced award-winning software that helps thousands of customers make intelligent real estate decisions.  Today we lead the market building strength on strength, and the best is still to come.

As we continue to rapidly grow over the next few years the possibilities for the people that join ARGUS Software today are significant. From professional growth to innovation to collaboration we are committed to continuing to foster the right environment to help our people realize their full potential.  We give our people the freedom and responsibility to take charge of their career path, bring new ideas to the forefront and work on critical projects that will shape the success of our clients.

Sounds like the perfect opportunity for you or someone you know?

Apply now – yasmin@talentminded.ca, refer a friend or stay on top of what’s new at ARGUS Software by following us on LinkedIn.

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Coordinator – Danforth Mosaic Business Improvement Area

The Danforth Mosaic BIA is hiring a full-time Coordinator to provide a range of administrative

and project management support to the Board of Management.  Our business association, Danforth Mosaic BIA, is a weave of people, places and ideas. We are proud to be home to over 500 businesses from Jones to Westlake along the Danforth. The

successful candidate should have strong interpersonal and organizational skills with a passion for small business development.

Applicants should describe their relationship to the area and explain in the cover letter why they want to be involved.

Position Duties:

Administrative

• Maintaining and updating database and directory

• Preparing, submitting and following up on all city-related permits and paperwork

• Monitor e-mail and phone messages and reply accordingly

• Accurate maintenance of BIA files and records

• Coordinate with bookkeeper to prepare monthly statements

Meeting Organization

• Schedule meetings, prepare agendas with Board/ Chair and contact all required

members to attend

• Record minutes

• Prepare and distribute committee minutes or notes, follow-up on issues as required;

• Coordinate and help run the Annual General Meeting

• Make all required physical arrangements including refreshments, seating, etc.

Communications

• Update BIA website and facilitate social media activities as directed by Marketing

Committee

• Prepare, produce and distribute member newsletters as directed by the Board and in

coordination with the Marketing Committee

• Regular communications with BIA members via site visits throughout the year

• Draft materials for distribution to the local community through appropriate media (doorto-

door, local newspaper, web, etc.) in coordination with Marketing Committee

• Liaising with federal, provincial and municipal government representatives, City of

Toronto officials and community representatives

• Attend TABIA Interdepartmental Meetings on a monthly basis and liaise with TABIA

office as appropriate

• Preparation of press releases and other media materials

Capital

• Prepare and administer necessary documentation in accordance with the City’s Capital

Cost Sharing Program when appropriate

Maintenance and Repairs

• Monitor all streetscape programs and permits as directed by the Board

• Monitor public works and related activities (sidewalk repair, hydro infrastructure projects,

other physical repairs/improvements) in the BIA; and

• Explore potential area revitalization projects

Promotional Activities

• Co-ordination of community events as directed by the BIA. (These events may require

additional responsibilities leading up to the event in addition to on-site supervision on the

day of the event)

• Obtain permits and able to perform event planning

• Ensure BIA projects include activities that will promote all businesses

Ideal Qualifications:

• Excellent verbal and written communication skills;

• Motivated, organized and ability to concurrently manage projects and initiatives;

• Detail-oriented;

• Strong computer skills;

• Working knowledge of BIAs and/or other municipal organizations is also an asset

• Problem solver.

Compensation: To be determined based on skills and experience.

Candidates please submit your cover letter and resume via e-mail to: Melanie Ferreira

(Chair) at danforthmosaicbia@gmail.com by November 29th, 2014.

We thank all applicants for their interest; however, only those selected for an interview

will be contacted.

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