Reporting to: Director of Programs
Location: Ajax Office, 92 Church Street S., Suite 103
Position Classification: Permanent, Full time 5 days (37 . hrs/week, year round position)
Application deadline: May 6, 2015
Start Date: as soon as possible
Qualified applicants are invited to submit a cover letter and résumé to firstname.lastname@example.org. We thank all candidates for their interest. Only those selected for an interview will be contacted.
We are seeking an efficient customer service oriented Administrative Assistant to join our team at our Ajax office. This position requires senior administrative experience, professional judgment and initiative. The Administrative Assistant will provide a range of senior level administrative services for the Director of Programs, while supporting the East Central Ontario team.
This is a busy, fast-paced environment that requires you to juggle multiple priorities.
Provides senior level administrative support to the Director of Programs, including managing the flow of information to and from the Director, her calendar, file maintenance and meeting arrangements
Provides excellent customer service support to workshop presenters, schools and other partners
Demonstrates a sound knowledge of operational procedures and workshop topics (gained through visiting classroom workshops)
Prepares special project materials, briefings, conducts research and drafts correspondence
Supports the East Central Ontario team in their day-to-day activities, including managing student and teacher materials and school mailings
Coordinates projects, training sessions and special events
Responsible for purchasing supplies and refreshments for office, meetings and special events
Inputs data, generates reports and monitors data integrity using Microsoft Dynamic Great Plains
Ongoing management of WHMIS, Vulnerable Sector Screening and other organizational records
Works proactively to maintain a safe work environment
Contributes to special projects and initiatives as needed
Three to five years of administrative experience combined with a college diploma or university degree
Superior computer skills, including solid experience with MS Word, Excel, PowerPoint, Publisher & Outlook and databases
Excellent interpersonal and customer service skills
Excellent organizational, planning and time management skills with attention to detail and deadlines
Demonstrated capacity to think critically, problem solve and prioritize
Proven ability to establish excellent relationship with senior management and other staff and operate in a collaborative, team-oriented approach
Strong writing skills
Ability to handle confidential materials in a sensible and professional way
Demonstrated capacity to work independently and solve problems, yet at the same time work collaboratively with others in a team situation
Use of personal vehicle for weekly errands within community to purchase supplies
The successful candidate will be required to provide a Satisfactory Police Records Check for the vulnerable sector.